01
TRCI-26-06125
Project Coordinator / Junior Project Manager (Procurement & ServiceNow) - Contract
Contract role in Glasgow supporting a critical programme by handling day-to-day intake via a shared mailbox, raising purchase orders for third-party suppliers, and coordinating procurement activities to agreed timelines. The role also manages small projects under a Programme Manager, maintaining risks/issues/dependencies and delivering milestones, while keeping ServiceNow up to date as the system of record and providing regular client status updates. Success is measured by responsiveness (within 1 working day), PO turnaround (within 2 working days once info is complete), and proactive escalation of blockers and delivery changes.
Position summary
- Location
- United Kingdom
- Workplace
- On-site
- Employment
- Contract
- Experience
- Minimum 5 years and Maximum 7 years
Role overview
Why This Role Matters.
Contract role in Glasgow supporting a critical programme by handling day-to-day intake via a shared mailbox, raising purchase orders for third-party suppliers, and coordinating procurement activities to agreed timelines. The role also manages small projects under a Programme Manager, maintaining risks/issues/dependencies and delivering milestones, while keeping ServiceNow up to date as the system of record and providing regular client status updates. Success is measured by responsiveness (within 1 working day), PO turnaround (within 2 working days once info is complete), and proactive escalation of blockers and delivery changes.
Your Impact
Deliver Enterprise Value
Help organisations solve complex business problems through modern technology, consulting expertise and measurable outcomes.
Collaboration
Work Across Teams
Collaborate with consultants, architects, engineers and client stakeholders throughout the project lifecycle.
Growth
Learn Continuously
Gain exposure to enterprise technologies, certifications, mentoring and real-world project experience.
Career Path
Grow With Ubique
Build a long-term consulting career with opportunities to take on greater responsibility and leadership over time.
Responsibilities
What You'll Be Doing.
Every role at Ubique contributes directly to solving meaningful business challenges for our clients.
02
Raise 100% of Purchase Orders for third-party suppliers within 2 working days of receiving complete information, and support PMs through the procurement process to agreed timelines.
03
Ring-fence 50% of working capacity to procurement activities for the critical Programme, tracking progress and escalating blockers within 1 working day.
04
Manage assigned small projects within the Small Projects and Orders Team under Programme Manager guidance, targeting at least 95% of agreed milestones delivered on time (subject to change control) and ensuring risks, issues and dependencies are kept up to date.
05
Identify and implement at least one process improvement per quarter, with the resulting benefit or efficiency improvement recorded.
06
Maintain ServiceNow as the system of record for 100% of assigned project management activities, keeping project information accurate and up to date.
07
Contribute actively to team and wider Customer Delivery priorities, completing agreed actions by their due dates.
08
Provide clients with regular agreed status updates, ensuring 100% of material risks, issues, dependencies and delivery changes are communicated promptly.
09
Follow Programme Manager direction and proactively identify emerging risks or issues, escalating material concerns within 1 working day and proposing appropriate next steps.
Technology stack
Tools & Technologies.
The platforms and technologies you'll use to build modern, enterprise-grade solutions.
01
ServiceNow
Required
02
Purchase Orders
Required
03
Procurement
Required
04
Third-party suppliers
Required
05
Shared mailbox
Required
06
Project milestones
Required
07
RAID (Risks, Assumptions, Issues, Dependencies)
Required
08
Status reporting
Required
09
Change control
Required
Requirements
Skills & Experience.
We value curiosity, collaboration and continuous learning. If you don't meet every requirement but believe you can make an impact, we'd still love to hear from you.
Essential
Required Qualifications
Procurement coordination and purchase order (PO) raising for third-party suppliers
Project coordination / small project delivery support (milestones, change control awareness)
Risk, issue, dependency tracking and timely escalation
ServiceNow usage as a system of record (updating project/work information)
Stakeholder communication and regular status reporting
Work intake triage via shared mailbox / request management
Process improvement mindset (identify and implement improvements)
Preferred
Nice to Have
Experience supporting programme management / PMO activities
Knowledge of procurement workflows and approvals in large organisations
Basic understanding of supplier management and lead times
Familiarity with KPI/SLA-driven delivery environments
What you'll gain
More Than Just A Job.
We're committed to helping every team member grow professionally, personally and technically while working on meaningful projects.
Global Exposure
Collaborate with international clients and multicultural teams on enterprise programmes.
Continuous Learning
Expand your expertise through mentoring, certifications and hands-on project experience.
Career Growth
Take ownership, develop leadership skills and grow your consulting career over time.
Flexible Working
Hybrid and remote collaboration designed around trust and delivering exceptional outcomes.
People First
Join a supportive culture where collaboration, respect and long-term relationships come first.
Enterprise Projects
Work on meaningful technology initiatives for leading organisations across industries.
Apply
Apply for Project Coordinator / Junior Project Manager (Procurement & ServiceNow) - Contract
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