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TRPD-26-05600
Front Office Executive / Receptionist
Hire a Front Office Executive/Receptionist (1–3 years) in Bengaluru to manage the front desk, greet visitors, handle incoming calls, maintain visitor logs and meeting room bookings, coordinate client/guest visits with internal teams, manage courier/mail/dispatch, and support admin tasks like documentation, filing and data entry. The role requires excellent spoken communication in English, Kannada and Hindi, strong professional presentation and grooming, a warm customer-facing demeanor, and good MS Office skills (Word, Excel, Outlook).
Position summary
- Location
- India
- Workplace
- On-site
- Employment
- Full Time
- Experience
- Minimum 1 years and Maximum 3 years
Role overview
Why This Role Matters.
Hire a Front Office Executive/Receptionist (1–3 years) in Bengaluru to manage the front desk, greet visitors, handle incoming calls, maintain visitor logs and meeting room bookings, coordinate client/guest visits with internal teams, manage courier/mail/dispatch, and support admin tasks like documentation, filing and data entry. The role requires excellent spoken communication in English, Kannada and Hindi, strong professional presentation and grooming, a warm customer-facing demeanor, and good MS Office skills (Word, Excel, Outlook).
Your Impact
Deliver Enterprise Value
Help organisations solve complex business problems through modern technology, consulting expertise and measurable outcomes.
Collaboration
Work Across Teams
Collaborate with consultants, architects, engineers and client stakeholders throughout the project lifecycle.
Growth
Learn Continuously
Gain exposure to enterprise technologies, certifications, mentoring and real-world project experience.
Career Path
Grow With Ubique
Build a long-term consulting career with opportunities to take on greater responsibility and leadership over time.
Responsibilities
What You'll Be Doing.
Every role at Ubique contributes directly to solving meaningful business challenges for our clients.
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Handle incoming calls, transfer calls and take messages promptly and courteously.
03
Manage visitor logs, appointments and meeting room coordination.
04
Coordinate with internal teams for client visits, guest arrangements and conference room bookings.
05
Handle courier, mail and dispatch management.
06
Assist with administrative tasks including documentation, filing and data entry.
07
Ensure the reception and front office area is always neat, professional and presentable.
08
Coordinate with housekeeping and admin teams for front office upkeep.
09
Handle basic queries from visitors and direct them to the appropriate team.
10
Maintain a professional, pleasant and welcoming demeanour at all times.
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1 to 3 years of experience in front office, reception or customer-facing roles.
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Female candidates only — as per client requirement.
Technology stack
Tools & Technologies.
The platforms and technologies you'll use to build modern, enterprise-grade solutions.
01
MS Office
Required
02
Microsoft Word
Required
03
Microsoft Excel
Required
04
Microsoft Outlook
Required
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Front office system
Required
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Visitor log
Required
07
Reception desk
Required
08
Meeting room booking
Required
09
Conference room booking
Required
10
Data entry
Required
Requirements
Skills & Experience.
We value curiosity, collaboration and continuous learning. If you don't meet every requirement but believe you can make an impact, we'd still love to hear from you.
Essential
Required Qualifications
Front desk/reception operations (greeting visitors, managing reception area)
Telephone handling (answering, transferring calls, taking messages)
Visitor management (visitor logs, appointments)
Meeting room/conference room scheduling and coordination
Coordination with internal teams for client/guest visits
Courier, mail and dispatch handling
Administrative support (documentation, filing, data entry)
MS Office proficiency (Word, Excel, Outlook)
Basic computer skills and familiarity with front office systems
Strong verbal communication in English
Strong verbal communication in Kannada
Strong verbal communication in Hindi
Professional presentation, confidence and grooming standards
Customer service and interpersonal skills
Preferred
Nice to Have
Experience in real estate reception
Experience in hospitality reception
Corporate reception experience
Handling high-footfall customer-facing environments
Coordination with housekeeping/admin teams for upkeep
What you'll gain
More Than Just A Job.
We're committed to helping every team member grow professionally, personally and technically while working on meaningful projects.
Global Exposure
Collaborate with international clients and multicultural teams on enterprise programmes.
Continuous Learning
Expand your expertise through mentoring, certifications and hands-on project experience.
Career Growth
Take ownership, develop leadership skills and grow your consulting career over time.
Flexible Working
Hybrid and remote collaboration designed around trust and delivering exceptional outcomes.
People First
Join a supportive culture where collaboration, respect and long-term relationships come first.
Enterprise Projects
Work on meaningful technology initiatives for leading organisations across industries.
Apply
Apply for Front Office Executive / Receptionist
One page, about two minutes. We only ask for what we actually need to have a first conversation.