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TRPD-26-04862
Executive Assistant to CEO
Hiring an onsite Executive Assistant to the CEO (10–12 years) in Gurugram to provide high-ownership executive coordination beyond calendar management. The role covers complex scheduling and travel, preparing agendas/briefs/presentations, tracking decisions and action items, maintaining MIS/action trackers and executive dashboards, and coordinating across leadership, clients/partners, and internal functions with high discretion, urgency, and strong communication.
Position summary
- Location
- India
- Workplace
- On-site
- Employment
- Full Time
- Experience
- Minimum 10 years and Maximum 12 years
Role overview
Why This Role Matters.
Hiring an onsite Executive Assistant to the CEO (10–12 years) in Gurugram to provide high-ownership executive coordination beyond calendar management. The role covers complex scheduling and travel, preparing agendas/briefs/presentations, tracking decisions and action items, maintaining MIS/action trackers and executive dashboards, and coordinating across leadership, clients/partners, and internal functions with high discretion, urgency, and strong communication.
Your Impact
Deliver Enterprise Value
Help organisations solve complex business problems through modern technology, consulting expertise and measurable outcomes.
Collaboration
Work Across Teams
Collaborate with consultants, architects, engineers and client stakeholders throughout the project lifecycle.
Growth
Learn Continuously
Gain exposure to enterprise technologies, certifications, mentoring and real-world project experience.
Career Path
Grow With Ubique
Build a long-term consulting career with opportunities to take on greater responsibility and leadership over time.
Responsibilities
What You'll Be Doing.
Every role at Ubique contributes directly to solving meaningful business challenges for our clients.
02
Prepare meeting agendas, briefing notes, presentations, reports, and other executive documents.
03
Ensure the CEO is well prepared for important internal and external meetings.
04
Coordinate with leadership and key stakeholders on behalf of the CEO.
05
Track commitments, decisions, and action items arising from meetings and ensure timely closure.
06
Act as a central point of coordination between the CEO and internal/external stakeholders.
07
Follow up with leadership teams on critical business initiatives, deliverables, and deadlines.
08
Maintain an effective action tracker/MIS and provide regular status updates to the CEO.
09
Support the CEO in preparing business reviews, leadership meetings, client discussions, and management presentations.
10
Coordinate cross-functional activities involving HR, Recruitment, Finance, Operations, Sales, Delivery, and other teams.
11
Draft and manage professional emails, communications, presentations, and official correspondence on behalf of the CEO.
12
Coordinate with clients, partners, vendors, senior executives, and other external stakeholders.
Technology stack
Tools & Technologies.
The platforms and technologies you'll use to build modern, enterprise-grade solutions.
01
MS Excel
Required
02
Microsoft Excel
Required
03
PowerPoint
Required
04
Microsoft PowerPoint
Required
05
Microsoft Word
Required
06
Outlook
Required
07
Microsoft 365
Required
08
Teams
Required
09
Microsoft Teams
Required
10
SharePoint
Required
11
Collaboration tools
Required
12
Project management tools
Required
13
Task management tools
Required
14
MIS
Required
15
Dashboards
Required
16
Executive dashboards
Required
Requirements
Skills & Experience.
We value curiosity, collaboration and continuous learning. If you don't meet every requirement but believe you can make an impact, we'd still love to hear from you.
Essential
Required Qualifications
10–12 years experience as Executive Assistant/Executive Secretary/Business Coordinator/Management Office supporting CEO/MD/Founder/senior leadership
Calendar management and complex scheduling
Meeting coordination (agendas, minutes/notes, action items, follow-ups)
MIS/action tracker maintenance and status reporting
Executive communication (drafting professional emails/correspondence)
Reporting and documentation (management-ready summaries)
MS Excel (reporting, trackers), PowerPoint (presentations), Word, Outlook
Strong organizational and time-management skills; ability to manage multiple priorities
Stakeholder management and strong follow-up discipline
Confidentiality, discretion, professionalism, maturity
Ability to work independently and exercise sound judgment
Travel management (domestic/international) and itinerary/logistics coordination
Multi-time-zone meeting coordination
Preferred
Nice to Have
Experience in technology/IT services, consulting, or fast-growing organization
Exposure to working with CXOs/leadership teams/enterprise clients/international stakeholders
Strong analytical and presentation skills
Experience preparing dashboards, management reports, business presentations
Familiarity with Microsoft 365, Teams, SharePoint
Familiarity with project/task management tools
What you'll gain
More Than Just A Job.
We're committed to helping every team member grow professionally, personally and technically while working on meaningful projects.
Global Exposure
Collaborate with international clients and multicultural teams on enterprise programmes.
Continuous Learning
Expand your expertise through mentoring, certifications and hands-on project experience.
Career Growth
Take ownership, develop leadership skills and grow your consulting career over time.
Flexible Working
Hybrid and remote collaboration designed around trust and delivering exceptional outcomes.
People First
Join a supportive culture where collaboration, respect and long-term relationships come first.
Enterprise Projects
Work on meaningful technology initiatives for leading organisations across industries.
Apply
Apply for Executive Assistant to CEO
One page, about two minutes. We only ask for what we actually need to have a first conversation.